Privacy Policy

1. Who We Are

OilToHeatRebate.com is an independent lead generation and referral service that connects Seattle-area oil-heat homeowners with contractors and specialists participating in the Seattle Clean Heat Program. We are not affiliated with, endorsed by, or operated by the City of Seattle, Seattle City Light, or any government agency.

2. Information We Collect

When you complete our rebate eligibility quiz, we collect the following information:

• Full name
• Email address
• Phone number
• Home address
• Information about your heating system (type, age, oil tank status, ductwork)
• Household size and income range
• Your reasons and timeline for switching heating systems
• Your consent timestamp and the page URL you submitted from
• Your browser's user agent string

We also use Cloudflare Turnstile, an invisible bot-detection tool, to verify that form submissions come from real humans. Turnstile does not use cookies and does not collect personal data beyond what is necessary to verify human interaction.

3. How We Use Your Information

We use the information you provide to:

• Assess your eligibility for Seattle Clean Heat Program rebates
• Send you a confirmation email summarizing your estimated rebate
• Connect you with a rebate specialist or participating contractor who will follow up within 5–7 business days
• Prevent duplicate or fraudulent submissions
• Improve our service and website

4. How We Share Your Information

We do not sell your personal information to third parties. We may share your information with:

• Rebate specialists and participating contractors — for the purpose of following up on your rebate eligibility request
• Google — your submission data is stored in a Google Sheet accessible only to authorized personnel
• Service providers — such as Cloudflare (bot protection and DNS) and Google (email delivery via Gmail)

We may also disclose your information if required by law or to protect the rights, property, or safety of our users or others.

5. Data Storage and Security

Your submission data is stored in a secured Google Spreadsheet accessible only to OilToHeatRebate.com personnel. We use Cloudflare's infrastructure for website security and performance. While we take reasonable steps to protect your information, no method of transmission over the internet is 100% secure.

6. Email Communications

By submitting our rebate eligibility quiz, you consent to receiving:

• A one-time automated confirmation email summarizing your estimated rebate
• Follow-up communications from a rebate specialist regarding your request

To opt out of future communications, reply to any email with the word UNSUBSCRIBE or contact us at oiltoheatrebate@gmail.com.

7. Your Rights

You have the right to:

• Request a copy of the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Opt out of marketing communications at any time

To exercise any of these rights, contact us at oiltoheatrebate@gmail.com.

8. Cookies

Our website does not use tracking cookies. Cloudflare may set limited technical cookies necessary for security and performance. We do not use advertising cookies or third-party tracking pixels.

9. Children's Privacy

Our service is intended for homeowners and is not directed at individuals under 18 years of age. We do not knowingly collect personal information from children.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will indicate the date of the most recent update at the top of this page. Continued use of our site after any changes constitutes your acceptance of the updated policy.

11. Contact Us

If you have questions about this Privacy Policy or how we handle your data, contact us at:

OilToHeatRebate.com
oiltoheatrebate@gmail.com